> For the complete documentation index, see [llms.txt](https://charlie-solutions.gitbook.io/guide-charlie-solutions/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://charlie-solutions.gitbook.io/guide-charlie-solutions/en/materials-management-and-tracking/material-states.md).

# Material states

On the **Charlie Gestion** platform, each material is associated with two types of states:

* a **tracking status**, indicating its current operational situation,
* a **conformity status**, guaranteeing its safety and regulatory validity.

This information is **essential** to:

* anticipate periodic controls,
* manage fleet availability,
* and ensure compliance with safety standards.

In this ***"States"*** section, you can manage <mark style="color:red;">**two types of states**</mark> for your materials:

## **1. Tracking states**

**Tracking states** describe a **material's situation** based on its use, location or availability.\
They provide an **instant view** of the fleet's status and help optimize its use in the field.

They are <mark style="color:red;">**to be created and customized**</mark> according to your needs.

Examples of possible tracking states:

<table data-full-width="false"><thead><tr><th width="136">Tracking status</th><th>Description</th></tr></thead><tbody><tr><td><img src="https://2068660113-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2Fq4NQGhmLaZ9M2S9PDKLI%2Fuploads%2Fe1OBVEagHrP514n5Ltmm%2FLabels%20statut%20d&#x27;%C3%A9tat%20(1).png?alt=media&#x26;token=4c645a9f-6e72-4440-9d4e-c8f92049ac77" alt="" data-size="original"></td><td>Material ready to be used.</td></tr><tr><td><img src="https://2068660113-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2Fq4NQGhmLaZ9M2S9PDKLI%2Fuploads%2FlpqM2IJxObYBr91cJPiQ%2FLabels%20statut%20d&#x27;%C3%A9tat%20(2).png?alt=media&#x26;token=d8c19fbc-e53e-46bc-ad4a-836f4bfc4c59" alt="" data-size="original"></td><td>Material currently assigned to a job site.</td></tr><tr><td><img src="https://2068660113-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2Fq4NQGhmLaZ9M2S9PDKLI%2Fuploads%2FfSktR3JZnavr33epy4EH%2FLabels%20statut%20d&#x27;%C3%A9tat%20(3).png?alt=media&#x26;token=1df6bb68-41bb-4795-96e4-92280981c670" alt="" data-size="original"></td><td>Material out of service or under maintenance.</td></tr><tr><td><img src="https://2068660113-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2Fq4NQGhmLaZ9M2S9PDKLI%2Fuploads%2Fr7TIWHOQMW4KUbIBFUn0%2FLabels%20statut%20d&#x27;%C3%A9tat%20(4).png?alt=media&#x26;token=77412d4a-03e6-4a3d-a259-2ff5dc4f40c8" alt="" data-size="original"></td><td>Material rented from a provider.</td></tr></tbody></table>

### Add a new status:

{% stepper %}
{% step %}
Click ***"Add a status"*** at the top right.
{% endstep %}

{% step %}
Enter the required information (Name, color, etc.)
{% endstep %}

{% step %}
Confirm by clicking *"**Add a status**".*

<div data-with-frame="true"><figure><img src="https://610225865-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2FZXGOc01SlXkWj62sepZX%2Fuploads%2FoqcUuGazQTrlOwbyApmA%2FCapture%20d%E2%80%99e%CC%81cran%202026-09-04%20a%CC%80%2018.17.38.png?alt=media&amp;token=0d4b4db8-9f3e-45f8-8919-3263686603cd" alt=""><figcaption></figcaption></figure></div>
{% endstep %}
{% endstepper %}

***

## **2. Conformity states**

**Conformity states** indicate whether a material meets its control and safety obligations.\
They are <mark style="color:red;">**automatically updated**</mark> after each **conformity control**.

Each material can be in one of the following three states:

<div data-with-frame="true"><figure><img src="https://610225865-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2FZXGOc01SlXkWj62sepZX%2Fuploads%2FEvlfdZJ8oJFGl91tFBKs%2FCapture%20d%E2%80%99e%CC%81cran%202026-09-04%20a%CC%80%2018.18.01.png?alt=media&amp;token=60acbcd2-4a87-4e5b-849b-07892c5663bf" alt=""><figcaption></figcaption></figure></div>

<table data-full-width="false"><thead><tr><th width="131">State</th><th width="201.66668701171875">Description</th><th width="110.6666259765625">Meaning</th><th width="112.33331298828125">Display</th><th>Possible actions</th></tr></thead><tbody><tr><td><img src="https://2068660113-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2Fq4NQGhmLaZ9M2S9PDKLI%2Fuploads%2FIH69wuQfqlh7ubZTcGBk%2F1.png?alt=media&#x26;token=cb65779a-474b-4dc4-9af6-13c16a973765" alt="" data-size="original"></td><td>A material is considered <strong>compliant</strong> when it has successfully passed its last control and no anomaly has been detected.</td><td>Material in good condition, usable without restriction.</td><td>Shown in <strong>green</strong> on the platform.</td><td><ul><li>View the control history.</li><li>Schedule the next preventive control.</li></ul></td></tr><tr><td><img src="https://2068660113-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2Fq4NQGhmLaZ9M2S9PDKLI%2Fuploads%2FJU9EuFvhqNWVC1Mnzstn%2F2.png?alt=media&#x26;token=086cc380-6e43-4e23-9671-b2de5a73d33a" alt="" data-size="original"></td><td>A material is marked as <strong>To control</strong> when its last control revealed one or more issues requiring a check, or when its periodic control is due.</td><td>The material must be inspected quickly to ensure it functions properly.</td><td>Shown in <strong>red</strong> on the platform.</td><td><ul><li>Carry out an inspection.</li><li>Update its status after the control.</li><li>Assign an alert to schedule the intervention.</li></ul></td></tr><tr><td><img src="https://2068660113-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2Fq4NQGhmLaZ9M2S9PDKLI%2Fuploads%2FRdkBNbaDyEpueSuXP439%2FLabels%20statut%20d&#x27;%C3%A9tat.png?alt=media&#x26;token=1bae00c7-bc06-46ae-8f55-541bc33753f0" alt="" data-size="original"></td><td>A material is placed <strong>in quarantine</strong> when it has been identified as faulty or dangerous and must no longer be used until the issue is resolved.</td><td>Material out of service, awaiting repair or replacement.</td><td>Shown in <strong>black</strong> on the platform.</td><td><ul><li>Define a corrective action (repair, replacement).</li><li>Add a comment about the reason for the quarantine.</li><li>Update the state once the situation is resolved.</li></ul></td></tr></tbody></table>

{% hint style="warning" %}
These conformity states can be customized by **name** and **color**.
{% endhint %}